Verification and Approval

Introduction

The Verification and Approval module implements the salary verification gate between payroll calculation and payment release. Approvers review pending batches, confirm unit-wise salary data, and update status through dedicated workflow screens—unlocking downstream payment steps in Payroll.

Purpose

Verification and Approval exists to:

• Present pending salary verification batches to authorized approvers
• Record approve/reject decisions with audit trail
• Coordinate with Payroll dashboard KPIs that surface verification backlog
• Enforce segregation between salary preparation and payment authorization

When to Use

Use this module when you:

• Operate a two-step payroll control (prepare → approve → pay)
• Need approvers who should not access full Payroll admin
• Must clear verification queue before SalaryProcessPaymentStatus or bank upload

Payroll dependency

Payroll SalaryVerification prepares data; this module SalaryVerificationApproval authorizes it.

Overview / Architecture

A focused Area with dashboard plus approval controller. DAL classes under DAL/VerificationAndApproval/ interact with the same salary tables Payroll process uses.

Entry URL: /VerificationAndApproval/VerificationApprovalDashboard/Index
PageID: VerificationAndApproval
Module flag: VerificationAndApproval

Controllers

Controller	Primary responsibility
VerificationApprovalDashboard	Approver home, pending counts
SalaryVerificationApproval	Approve/reject actions, batch detail
ManageError	Area error handling

Payroll’s PayrollDashboardController may reference verification DAL for cross-module KPI tiles.

Views / Layout

Asset	Role
_LayoutVerificationApproval.cshtml	Verification module shell
Dashboard views	Pending batch summary
Approval views	Batch detail grids and action buttons

Modern sidebar styling consistent with Payroll and Bills modules.

DAL

DAL class	Role
SalaryVerification_DAL	Verification read/write, status transitions
BonuVerification_DAL	Bonus verification variant

Calls use CompID, payroll period, and unit filters identical to Payroll process parameters.

Business Objects

Namespace: BO.VerificationAndApproval

BO type	Role
SalaryVerification_BO	Batch header/lines for approval
BonuVerification_BO	Bonus verification payload

Related payroll types in BO.Payroll may appear when dashboards aggregate counts.

Typical Workflow

Salary verification approval path:

Data Flow

1. Payroll user runs salary verification for period/unit → rows marked pending approval.
2. Approver opens VerificationApprovalDashboard → SalaryVerification_DAL lists open batches for CompID.
3. SalaryVerificationApproval posts decision → status update SP.
4. Payroll payment controllers check approved status before disbursement.
5. Rejected batches return to Payroll for correction and resubmission.

Reports

Verification focuses on workflow screens rather than standalone Crystal catalogs. Approvers typically export grid data from the browser or rely on Payroll MIS after approval completes.

Optional bonus verification follows parallel paths via BonuVerification_DAL.

Permissions

Gate	Requirement
Module flag	dtVerifyUser.VerificationAndApproval == true
Session	Valid CompID
Segregation	Approvers should not share accounts with payroll preparers
Menu permissions	Approval action pages restricted in MenuMaster

Common Issues

Symptom	Likely cause
Empty approval queue	Verification not submitted from Payroll
Payment still blocked	Partial unit approval within batch
Duplicate batches	Re-run verification without clearing prior
Dashboard KPI mismatch	Cross-DAL filter period differs

Related Pages

• Payroll
• Attendance
• Session Management

Important Notes

Control design

Grant VerificationAndApproval without full Payroll where possible so approvers cannot alter salary calculation inputs.

Resubmission

Rejected batches must be corrected in Payroll verification screens before reappearing in the approval queue.

Common Mistakes

Mistake	Consequence
Approving before attendance finalized	Incorrect pay released
Same user prepares and approves	Weak audit control
Skipping module and using Payroll payment only	Policy bypass

Next Steps

1. Define approver roles and assign VerificationAndApproval flag.
2. Run a test payroll month through verify → approve → payment.
3. Document reject/resubmit procedure for site HR.